Cloud Team Project Coordinator

Job Location: Charlotte, NC

General Purpose of the Job:

Assists in the planning and coordination of all Charlotte based document development activities and special projects, by performing the following duties:

Cloud Team Project Coordinator reporting directly to the Cloud Team Director, responsibilities include the following;


  • Plans and organizes all documents developed by the cloud team.
  •  Tracks cloud activities progress and ensures all project deliverables have been met at the appropriate time/date, requested by the Project Manager, and under the direction of the CT Director.
  • Assists with downloading and organizing documents in our SharePoint library.
  • Catalogs downloaded files into SharePoint to allow easy retrieval by other BVPI team members
  • Maintains current versions of document templates and communicates these to field staff.
  • Tracks Equipment (including calibration) and ensures all requests by field personnel have been recorded and responded to.
  • Tracks all project pricing and proposals and ensures they are uploaded to our Resource Planning Module (RPM).
  • Notifies appropriate personnel when a RPM has been created for a recently awarded project.
  • Creates newly awarded projects in our SharePoint Project Central.
  • Manages and maintains standard equipment procurement and issuance for newly hired employees.
  • Assists with pricing and procuring estimates from subcontractors if required during the pricing process as directed by CT Director
  • Coordinates document adaptation from beginning to end of project; these include Cx Plan, Cx Specifications, Assistance with Script formatting, Final Reports, Systems Manuals, O&M Documents, Warranty Review Reports, and Supplemental Commissioning Reports.
  • Assist in creating project schedules in MS Project, which can be inserted into our proposals.
  • Maintains a weekly tracking log on SharePoint detailing what projects are coming up, and what tasks are due from week to week.
  • Assists with proposal and BVPIpeline  tracking

Educational/work requirements– Associates degree; and four to six years related experience and/or training; or equivalent combination of education and experience

Necessary Computer Skills:

All Microsoft Office based projects including; Word, Excel, Power Point. Others to include are Microsoft Visio, Microsoft MS Project, and Microsoft SharePoint. 

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